Residential Condominium Management Services

Property Management

• Collection, deposit and disbursement of funds
• Annual operating and reserve budgeting and expense control
• Files and record keeping
• Capital improvements
• 24-hour emergency support system
• Council and annual meeting preparation
• Rules and Regulations enforcement
• Attend Council and General Meetings
• Ensure legal & procedural requirements at meetings are met
• Inspections of the common areas
• Handle owner enquiries and repair requests
• Hiring and supervision of employees
• Supervision of contractors working on the property
• Coordination of building and grounds maintenance
• Arranging all other contractual services
• Arranging for the purchase of equipment and supplies
• Preparation of the annual budget
• Receive and respond to correspondence with Owners
• Ensure that By-laws are enforced
• Arrange for review of By-laws and register amendments
• Prepare management updates to Council
• Arrange for property appraisal and review of building insurance
• File and finalize insurance claims
• Maintain 24 hour emergency response

Facility Management

• Site inspections
• Energy conservation
• Building maintenance
• Landscaping
• Snow removal and sanding
• Trash removal and recycling
• Clubhouse, pool and recreation facility maintenance
• Housekeeping review

Administrative Services

• Levy fines and liens against delinquent owners as per Council instruction
• Maintain a registry of all owners
• Introductory welcome package to new owners
• Maintain registry of rented suites and Form K's
• Prepare and circulate minutes of meetings
• Prepare and circulate notices and correspondence with owners
• Process form F and B requests
• Act as the Corporation's registered office and maintain:
  • Minute Book
  • Registered By-law's
  • All other Corporation files
• Maintain all administrative records as required under the Strata Property Act of British Columbia

Financial Services

• Receive, record and deposit maintenance fees, fines and other charges
• Pay all invoices
• Work orders control all repair and service requests
• Provide all payroll services and make necessary CPP, EI and WCB remittances
• Maintain bank accounts and prepare bank reconciliations
• Provide monthly Operating Statements including:
  • Balance Sheet
  • Income Statement
  • General Ledger detail report
  • Arrears Report
  • Photocopies of paid invoices
  • Bank Statements and reconciliation
• Maintain all accounting records as required under the Strata Property Act of British Columbia